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Waters Edge Home Owners Association, Port Orange, FL 32128

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Archived Notices - 2017
Posted: 12 December 2017
Annual Meeting
Annual Meeting was held on Dec 12 2017

On December 12 2017, the annual membership and organizational meeting was held after achieving quorum of 142 lots being represented either in person or by proxy. THANK YOU to all that returned your proxy, allowing the board to complete the year-end busines. And, very special thanks to all those who chose to attend the meeting - your participation was a welcome change. This meeting had many more homeowners in attendance than normal meetings, and the resulting discussion was both entertaining and welcomed by the board, who were happy to be receiving good questions and feedback from the members in attendance.

In addition to installing new members of the board, both of the major year-end issues on the table were approved - the approval of the reserves budget, and the waiving of the annual forensic accounting audit. Three levels of audit are avaialble - the full forensic audit ($10 - $15k), a medium-level audit (about $5k), and a simple review by a CPA during tax filing. For 2018, the board did opt for the medium-level audit.

2018 HOA Board Members
The 2018 Board of Directors
Left-to-right: Bill Coyne, Ryan Bolstad, Marc Lucente,
Troy Stokes, Dennis Young, Jack Pollard, Rich Ware

This year, three board member positions were open, with two board members choosing to end their tenures (Bill Watson and Hal Rhodes), and one board member (Jack Pollard) retaining his position a new two-year term after running uncontested. Two new board members were appointed to fill the remaining positions. Please welcome Marc Lucente and Ryan Bolstad as the new members of the board. You can read more about them on the Board of Directors page. As part of the organizational meeting, the board members also chose who would fill the named positions (the remaining members are simply referred to as 'directors'):

  • President - Troy Stokes
  • Vice President - Jack Pollard
  • Treasurer - Dennis Young
  • Secretary - Rich Ware

There is one important change for members to take note of going forward: the board voted to change the start time of the monthly board meeting from 7pm to 6:30pm. This was done to hopefully alleviate the fact that in many of the monthly meetings, some issues were unable to be discussed due to lack of time.

Finally, a reminder that the meeting minutes for the annual meeting will not be published until they are approved at next year's annual meeting. The meeting minutes for last year's annual meeting were approved and will be published as soon as they are available in digital form. Note that in order to obtain the minutes for any of the HOA meetings from this web site, you must register as a validated member of the HOA. You can do that by clicking the 'Register' link in the upper-right-hand corner of every page. Any homeowner, whether registered here or not, may obtain a copy of the minutes by contacting the HOA offices.

Posted: 05 December 2017
Annual Meeting
2017 Annual Meeting flyer

The annual membership meeting will be held on December 12, 2017, at the usual location, the Port Orange VFW. This annual meeting is the most important of the year - it's when new board members are inducted, when the budget is officially adopted, as well as other critical HOA business. It is very important that we be able to establish a quorum of 118 homes represented by homeowners. A quorum can be established either by attending the meeting in person or by designating a proxy that will be in attendance. If you have no one that you know that plans to attend, you can designate the Association Secretary by leaving the name blank on the Proxy Form. If you have not returned your proxy form yet, please do so, even if you plan to attend the annual meeting, as you can always reclaim the proxy once you arrive.

Posted: 15 September 2017
September HOA Board meeting has been RESCHEDULED

The HOA meeting that was originally scheduled for September 12, but cancelled due to Irma, has now been rescheduled for 8pm on Wednesday September 20th, at the normal location (Port Orange VFW).

Posted: 09 September 2017
Waters Edge Zello Channel
Zello channel flyer

Join the Waters Edge Zello Channel by loading Zello on your phone. It's available in your phone's App Store.

What is Zello? It's a smartphone application that acts like a Push-to-Talk (PTT) walkie-talkie. It allows you to talk to specific people (one-to-one) or talk in "group chat" mode (one-to-many) to specific groups. It was widely used during Hurricane Harvey by people to stay connected and help each other, and has already seen wide use with the approaching Hurricane Irma.

Once you load the application, you can join by using the QR code on the left. First find the feature that allows you to add groups, then select the option to join by scanning a QR code, and point your camera at the blob. You should be able to join the group without any special effort, and you should be able to talk right away. To talk, you have to hold down the microphone, and wait for the large orange circle to turn RED. If the circle is GREEN, that means someone else is talking. Seems backwards to me, but it is what it is.

Just one word of caution - most of the channels on the application are self-administered. There is no central administration to patrol the content of any particular channel, so surf at your own risk. I (Michael Bray) will be maintaining responsibility for administration of the Waters Edge Zello Channel. Please let me know of any abuse.

Posted: 06 September 2017
September HOA Board Meeting has been cancelled / Sandbag Locations

Due to the approaching Cat-5 Hurricane Irma, September's board meeting, previously scheduled for 12 September, has been cancelled.

Sandbags are now available for Port Orange residents at the following locations:

  1. Southwinds Soccer Complex - 1200 Richel Dr
  2. Spruce Creek Ballfield - 481 Central Park Blvd
  3. Coraci Park - 5200 Coraci Blvd

There is a 10-bag limit per household, and you must bring an ID to prove residency in Port Orange. Bags are self-fill, so bring a shovel.

Posted: 05 September 2017
Hurricane Irma

Dear Homeowner,

Hurricane Irma is approaching us. Although the track is not yet fully determined, we strongly urge you to prepare sooner rather than later. Bring loose, lightweight objects inside that could become projectiles in high winds (e.g., potted plants, garbage cans, decorations, flags, landscape lighting, grills, Contractor signs, etc.) Patio furniture can be put into the pool (if you have one) or should be brought inside. Anchor objects that would be unsafe to bring inside (e.g. propane tanks) and trim or remove trees close enough to fall on your home.

Please make sure that the storm drains on the street are clear of any debris in order to prevent unnecessary flooding. If you have any landscape debris out on the curb that was not picked up from the City, please collect it and secure it because this will become projectiles as well.

If you lose power, open your refrigerator or freezer only when necessary. Make blocks of ice in Tupperware containers or ziplock bags. Keep a thermometer in the refrigerator to be able to check the food temperature when the power is restored.

Refill your medications and store them in a plastic container, fill-up your car with gas, have plenty of batteries and flashlights (remember to use candles as a last resort). Share contact information with your neighbors, particularly if you are leaving the area and remember to help your neighbors. Those of you who may already be out of town, make sure you have someone secure your home.

Be safe.

Resources:

Posted: 04 August 2017
New day for Recycling
Recycling day has changed to Wednesdays

The HOA has been informed by WastePro that as of August 23 2017, the new day for collection of Recyclables (plastic, newspaper, etc) will be WEDNESDAYS. Note that this is the same day as collection of yard waste (bagged leaves and grass, branches, etc). The HOA has also sent an email blast, and a message will be posted on the marquis board at the entrance and on the Waters Edge Residents FB page. Please help spread the word to your neighbors that may not get the word thru one of these means. Especially, watch for anyone that puts their recycles out on Tuesday, and kindly pass the news. Thanks!

Posted: 16 June 2017
A message from Troy Stokes, HOA President

Hello Neighbors,

Summer is fast approaching and that means different things to different folks. For some it signals the end of the school year and the start of summer vacation. Some folks travel, others stay right here at home and carry on business as usual. For your HOA, the beginning of summer signifies that we're halfway through our year and hopefully we're halfway through our to-do list. So, what's on that to-do list anyway?

One of our goals for this year is to freshen up the look of our soon-to-be 20-year-old community. The landscaping at our main entrance and along the boulevard has been here since day one. That's good if you're a tree. Not so good for shrubs and such. The planter beds at the main entrance sign walls were reshaped and reconfigured for better drainage and curb appeal. The landscaping at the Waters Edge Blvd / Tributory Ln intersection got a major facelift that included reshaped shrub beds, new turf areas and a major irrigation valve box relocation that will hopefully result in less damage from off-road drivers. Thanks to all the volunteers that helped make these things happen.

Our website has been totally rebuilt from the ground up within the past year. If you haven't visited it lately, I encourage you to do so. There is a wealth of information at your fingertips such as community news, maps, association documents, and a really cool interactive fountain status and reporting tool. Look for more features coming soon as we continue to improve our communication channels.

Security is a priority of your HOA. As our community continues to grow, so does the potential for crime. Overall, we are a very safe community and for that I am eternally grateful. We still have our share of problems and, fortunately, many of them are preventable. According to the Port Orange Police Department, 85% of car break-ins occur to unlocked vehicles. Please lock your cars and hide your valuables and help put an end to these crimes of opportunity.

I know it seems like it was only yesterday, but hurricane season is upon us again. When there is no hurricane – make a hurricane plan. Know your hurricane risk. Make an emergency plan. Build or restock your disaster supplies kit.

Thank you for your continued support. I appreciate any feedback and welcome your ideas, thoughts and suggestions. I want to encourage each homeowner to be involved as much as you are able to be. It is a great way to meet your neighbors while building a strong community.

Kind regards,

Troy Stokes / President - Waters Edge HOA

Posted: 16 February 2017
Annual Waters Edge Community Garage Sale Date
2017 Garage Sale flyer

At the February meeting, an official date for the Waters Edge Community Garage Sale was approved as April 8, 2017. Rachael Lutz is coordinating this years garage sale - you may contact her at rachaellutz007@gmail.com.

As a reminder, if you wish to have a garage sale (on this or any other date) you must obtain a permit from the City of Port Orange. You can obtain this permit by visiting the City of Port Orange Customer Service Department, lcoated on the first floor at City Hall. There is a small fee of $5 to obtain the permit, which is good for 3 consecutive days, or for two consecutive weekends of two days each.

For additional information about Yard Sales within the City of Port Orange, please visit: https://www.port-orange.org/residents/?p=yard_sales

Posted: 15 January 2017
Goodbye 2016, Hello 2017!!
Introducing Rich Ware new board member

Hi everyone and welcome to 2017! Your HOA board wishes you the best for this upcoming year. Speaking of the board, there are several important changes you should know about. First, 2016 was the last year that longtime ICI Vice President Dick Smith will be a member of the Waters Edge HOA board, since enough homes have now been developed that a developer position on the board is no longer mandated. The Waters Edge Board would like to thank Mr Smith for his many years of dedicated service to the residents of Waters Edge. In his place, a new board member, Rich Ware, was elected (his picture is to the left). Rich has been involved with the HOA for a long time, having served on both the RMC (Resident Modification Committee) and the Grounds Committee. Second, the named positions for the board for 2017 have been established. Troy Stokes will remain the President, Hal Rhodes will remain the Vice President, and Dennis Young will remain the Treasurer. Jack Pollard will take over the Secratary position from Bill Coyne.

One of the larger decisions that the board made at the end of 2016 was the choice of management company. For the last four months, Waters Edge has had a temporary contract with TLC Professional Group, which took over when Karen Koch retired. At the December meeting, TLC Professional Group was officially selected as the HOA Management company for 2017. You may reach TLC Professional Group at http://www.tlc-pg.com or via phone at 386-219-2010.

As is customary, the final 2017 budget was also approved during the December meeting. The board members took both past expenditures and anticipated needs into account (haha, a "budget" joke!) as they crafted the new budget. The expected income from HOA standard assessments is $530,840, which represents 1,154 homes (there are still a few left to be built in Phase 12, which are not specifically included in the budget).

Posted: 8 December 2016
New fountain installed at west entrance
New fountain installed at West entrance

After a long period of down-time, a brand-new beautiful fountain is up and running at our west entrance! This new fountain is more energy efficient than the previous fountain as it uses a 5HP pump that was designed for submersible fountains and LED lighting (the previous fountain used a 10HP pump and halogen lighting). Thus, we expect that over time, the energy efficiency of this new fountain will save us money on our electric bill. The size and beauty of this fountain is as good if not better than what was there before, and is certainly impressive to see as people drive by our entrances. It also has a digital control box with battery backup which means that the on/off cycle should be much more reliable.

Posted: 1 November 2016
New HOA Website officially launched!!

From: Michael Bray, Website developer / administrator

Welcome to the brand-new Waters Edge HOA Website!!

This new website has been completely redesigned, created from scratch, with the goal of providing more information to you on a more timely basis, making it easier to interact with your HOA. There are several new features that you may enjoy, and there are many more to come! The page that you are reading (the "Home" page) will always have the latest communications from the HOA, and essentially replaces the HOA Newsletter, which has been discontinued. Explore the menus above to see all that is offered. In particular, take note of the "Register" and "Login" links at the top-right. Using this functionality, you will have your own personal login to the website. Although registering doesn't currently provide any significant advantage, in the near future there will be features that will require having a validated login. For example, you will be able to receive email notifications whenever a new announcement is posted or when the status of your favorite fountain changes. Here are a few other neat features you may enjoy:

  • The date of the next HOA meeting is always displayed at the top of every page
  • Submit a fountain status report that goes directly to the grounds committee responsible party
  • A direct contact form that allows you to communicate with various parties within the HOA
If you experience any problems, or have any suggestions for improvements, please contact me directly - I love getting feedback, whether good or bad! Just use the Contact Us page, and select "Michael Bray - WebMaster" as the recipient.

Posted: 11 October 2016
October 2016 HOA Meeting Highlights
October 2016 HOA Meeting Highlights

The effects of Hurricane Matthew, and how to proceed with repairs as a result of wind damage, were the major focus of this meeting. All work done to clean up (new roofs, fences, etc) still require permits from the City of Port Orange, but they have waived fees for the next 60 days (exact cutoff date is unknown, so please check w/ City offices). Also, HOA permits are still required, although the HOA doesn't charge a fee for permits. To expedite the HOA approval process, the RMC committee will be meeting weekly. Please submit your RMC Application to our HOA Management Company TLC Professional Group.

To help residents with repairs, the HOA Board has decided to relax some of the restrictions and requirements in the HOA Covenants and Restrictions (C&Rs). These relaxations are temporary, and if utilized by the resident homeowners, must be the result of damage incurred by Hurricane Matthew. Additionally, to promote quick healing of our community, these relaxations are temporary, and must be submitted to and approved by the RMC within a limited timeframe.

There were several main talking points regarding Hurricane Matthew remediation:
  • Roofs
    • Solicitors - no soliciting is allowed in Waters Edge. The Port Orange Police Department has been issuing citations to solicitors. If you see solicitors, you may call the POPD non-emergency line at 386-506-5800.
    • Contractors - the HOA does not currently endorse any specific roofing company. You are free to choose any contractor to perform the work, but the contractor must be LICENSED and INSURED.
    • The HOA guidelines list Owens-Corning as the reference brand for colors, but you are not restricted to this brand - you may choose any brand you like. Most other brands have similar colors to the HOA Standards which can be matched and approved by the RMC.
  • Fences
    • Although erecting wood fences is not currently allowed by the C&Rs, the Board will allow re-erecting wood fences as long as the final appearance is the same as it was prior to the storm.
    • Except for replacing posts, if actual repairs are required, the prior guidelines established by the Board will hold.
    • Individual slats may be replaced, but if you need to replace entire panels with new panels, a new fence will still be required. This is to avoid a "checkerboard" appearance that would be created by mismatched wood tones.
  • Trees
    • First and foremost, make sure your property is safe. If you need to remove a tree that has fallen, please proceed and then submit the City and HOA permit applications.
    • The city may require you to replace removed trees with a like kind. Please refer to the Tree Brochure and Residential Landscape Requirements documents for the details.
    • Special Hurricane-related debris pickup for the City of Port Orange will start Wednesday 12 October 2016.
Additional topics:
  • Debris Pickup
    • Hurricane-related debris pickup for the City of Port Orange starts 12 October 2016 by City contractror AshBritt. There is no schedule immediately available for the specific order of neighborhoods that pickup will occur. Details.
    • Please place your hurricane debris on the right-of-way (the grassy area in between the road and the sidewalk). Please do not place hurricane-related debris in the road - it's dangerous to traffic and pedestrians. Details.
  • Hiring a Contractor
    • First and foremost, make sure the contractor is LICENSED and INSURED by the State of Florida. You can verify their license at the Florida Department of Business and Professional Regulation. Additional methods are available, including a mobile app.
    • If you need to know what to look for when looking at a license provided by a contractor, click here.
    • Utilize the Central Florida Better Business Bureau to help you validate a contractor.
    • Tips for hiring a contractor: get a written estimate; make sure the estimate includes the scope of work, materials, etc; beware of contractors offering to be the "fastest" or "cheapest".
Posted: 26 September 2016
New HOA Management Company
Puzzle logo - Introducing TLC PG, new HOA management company

Waters Edge HOA has a new management company as of Sep 26, 2016. The new company is TLC Professional Group. Cheryl Weber, who had several years of experience working with the previous management company for our HOA, is our new CAM (Community Association Manager). By now, you should have received a letter in the mail introducing TLC. You can reach their web site at http://www.tlc-pg.com/, or you can call them at 386-219-2010. You may also contact Cheryl directly via email at cheryl@tlc-pg.com.

Posted: 16 September 2016
New reclaimed water irrigation schedule

If you water your lawn using reclaimed water, the City of Port Orange has requested that you begin a new schedule. All residents of Waters Edge using reclaimed water should irrigate on Mondays, Wednesdays, and Saturdays from Midnight until 8:00 a.m.

Original City of Port Orange FB Post

Posted: 06 August 2016
Emergency Preparedness Fair

The City of Port Orange Emergency Management is hosting an Emergency Preparedness Fair at the Kenneth W. Parker Amphitheater at City Center from 6:30pm - 8:30pm on September 16th. >> View Flyer

There will be many great local, state, and federal resources available. There will be giveaways, emergency vehicle displays, and a concert. All free of charge.

You can find more Emergency Management resources at the City of Port Orange Emergency Management website, including a Disaster Planning Guide and Needed Supply List. Don't be caught off-guard!

Posted: 16 July 2016
City Government Candidate Forum
You are invited to City Government Candidate Forum

The Alliance of Port Orange Homeowners Associations is hosting a Port Orange City Government Candidate Forum.  Exercise your civic responsibility and come out to hear what the candidates have to say.  Questions will be accepted in a pre-submitted form - use the link in the announcement below to submit a question.  There are currently three candidates for Port Orange City Mayor: Don Burnette, Lance Green (attendance confirmed), and Ted Noftall.  There are also three candidates for City Council District 2: Sarah Jones (attendance confirmed), Bryan Syford, and Chase Tramont (attendance confirmed).  Drew Bastian is running for City Council District 3 unopposed.

Port Orange City Government Candidate Forum

Hosted by The Alliance of Port Orange Homeowners Associations

Date: Thursday, August 18, 2016
Time: 7:00 PM
Location: City Hall Council Chambers
1000 City Center Circle
Port Orange, FL 32129

Open to the public, all city residents are encouraged to attend.

To submit a question to be considered for the candidates, please click here and use the online form.
** The window for submitting questions is now closed.
Posted: 08 July 2016
Powerwashing of 3-rail fences has begun

All common-area 3-rail fences will be powerwashed over the next 6 weeks. Believe it or not, there are over 17,000 feet of three-rail fence in Waters Edge that will be covered by this effort. The task is being performed by Suntime Pressure Cleaning, and is expected to last about 4-5 weeks.